Development Process (2)

SUBMISSION APPROVAL

The Office of Grants and Funding:

  • Determines the Type of Funding.  If the funding is a GRANT, this process is followed
  • Reviews the Request for Proposal (RFP) to determine Eligibility and fit with the Guiding Principles
  • Meets with Program Team to discuss program, staffing, and funding concept
  • Will work with other OCDE divisions to ensure there is not an internal competition for funding

  • Funding Opportunity Summary will be e-mailed to program leadership and OCDE Cabinet to start the pre-approval process
  • All levels of leadership will be informed of any "red flags" and allowed the opportunity to submit questions or concerns
  • If request is denied, the process ends here
  • NOTE:  Must allow a minimum of three weeks for the review, proposal development, approval, and submission process.

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 INFORMATION SHARING

The Office of Grants and Funding:

  • Will provide the Special Projects Unit with a copy of the RFP and required budget forms for submission
  • Will work with Special Projects Unit and Program Team to Prepare a budget and budget narrative
  • Will provide OCDE Evaluators with  a copy of the RFP and requirements for consultation

If Heluna Health (formerly PHFE) will be the Fiscal Agent, the Office of Grants and Funding will complete the same steps with Heluna Health representative.

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PROPOSAL DEVELOPMENT

The Office of Grants and Funding:
  • Will develop a proposal preparation timeline of required items
  • Will prepare required forms and gather OCDE documentation needed for proposal submission
  • Will develop the required program narrative and attachments for proposal
  • Will review draft of narrative and proposal items to ensure formatting requirements are met

NOTE:  Narrative will be proofread by Administrative Supervisor or designee a minimum of three days prior to submission
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SUBMISSION APPROVAL

The Office of Grants and Funding:

  •  Will prepare the Funding Snapshot, budget, and required forms for approval
  • All OCDE designees must sign the Funding Snapshot to indicate their approval to submit the proposal
  • The signed Funding Snapshot and required forms will be forwarded to the Authorized Representative
  • The Authorized Representative will sign all required forms on behalf of OCDE to be included in the official proposal

NOTE:  Must allow a minimum of five days to complete the final approval process
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SUBMISSION

The Office of Grants and Funding (or Heluna Health):

  • Will prepare and assemble all required documents for proposal submission
  • Will deliver or mail the final proposal to meet the required deadline

NOTE:  All electronic submissions or reports must be completed by the Office of Grants and Funding Or Heluna Health.
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AWARD ACCEPTANCE

The Office of Grants and Funding:

  • Will be notified from the recipient of the award announcement
  • Will notify the Special Projects Unit to establish a funding account number
  • Will complete a contract request form (CRF), attach a copy of: the Implementation Form, signed Funding Snapshot, original approved budget, submitted proposals, and required forms for signature.

  • A completed CRF Packet will be routed for approvals and signature by the Authorized Representative
  • Funding Announcements will be sent out by the Office of Grants and Funding through monthly Funding Flash Reports to Cabinet
  • Special Projects Unit will provide an updated list of funded awards to the OCDE Board of Education (when necessary)
  • NOTE:  Board action is only necessary when specifically required by the funding source

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 Contact Information:

Educational Services Division

Christine Olmstead, Ed.D.
Associate Superintendent
(714)966-4305 or colmstead@ocde.us

Stacy Deeble-Reynolds
Director
Student Achievement & Wellness
(714)966-4305 or
sdeeble-reynolds@ocde.us

Diane Ehrle
Administrator
Continuous Improvement
(714)966-1083 or dehrle@ocde.us

Office of Grants and Funding

Ozzie Perez
Grants Coordinator
(714)966-4407 or
operez@ocde.us

Lisa King
Project Manager
(714)327-1050 or
lking2@ocde.us

Authorized Heluna Health

Patty Banuelos
Budget manager
(714)966-4365 or
pbanuelos@ocde.us