​​SUBMISSION APPROVAL

The Office of Grants and Funding:

• Determines the Type of Funding.  If the funding is a GRANT, this process is followed
• Reviews the Request for Proposal (RFP) to determine Eligibility and fit with the Guiding Principles
• Meets with Program Team to discuss program, staffing, and funding concept
• Will work with other OCDE divisions to ensure there is not an internal competition for funding
  
  

• Funding Opportunity Summary will be e-mailed to program leadership and OCDE Cabinet to start the pre-approval process
• All levels of leadership will be informed of any "red flags" and allowed the opportunity to submit questions or concerns
• If request is denied, the process ends here
• NOTE:  Must allow a minimum of three weeks for the review, proposal development, approval, and submission process.

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 INFORMATION SHARING

The Office of Grants and Funding:

• Will provide the Special Projects Unit with a copy of the RFP and required budget forms for submission
• Will work with Special Projects Unit and Program Team to Prepare a budget and budget narrative
• Will provide OCDE Evaluators with  a copy of the RFP and requirements for consultation
  
  

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PROPOSAL DEVELOPMENT

• Will develop a proposal preparation timeline of required items
• Will prepare required forms and gather OCDE documentation needed for proposal submission
• Will develop the required program narrative and attachments for proposal
• Will review draft of narrative and proposal items to ensure formatting requirements are met

NOTE:  Narrative will be proofread by Administrative Supervisor or designee a minimum of three days prior to submission
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SUBMISSION APPROVAL

The Office of Grants and Funding:

•  Will prepare the Funding Snapshot, budget, and required forms for approval
  
• All OCDE designees must sign the Funding Snapshot to indicate their approval to submit the proposal
• The signed Funding Snapshot and required forms will be forwarded to the Authorized Representative
• The Authorized Representative will sign all required forms on behalf of OCDE to be included in the official proposal

NOTE:  Must allow a minimum of five days to complete the final approval process
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SUBMISSION

The Office of Grants and Funding:

• Will prepare and assemble all required documents for proposal submission
• Will deliver or mail the final proposal to meet the required deadline

NOTE:  All electronic submissions or reports must be completed by the Office of Grants and Funding.
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AWARD ACCEPTANCE

The Office of Grants and Funding:

• Will be notified from the recipient of the award announcement
• Will notify the Special Projects Unit to establish a funding account number
• Will complete a contract request form (CRF), attach a copy of​ the Implementation Form, signed Funding Snapshot, original approved budget, submitted proposals, and required forms for signature.
  
  
• A completed CRF Packet will be routed for approvals and signature by the Authorized Representative
• Funding Announcements will be sent out by the Office of Grants and Funding through monthly Funding Flash Reports to Cabinet
• Special Projects Unit will provide an updated list of funded awards to the OCDE Board of Education (when necessary)
• NOTE:  Board action is only necessary when specifically required by the funding source

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 Contact Information: